When it comes to setting up a virtual office, the process is fairly simple even for new users, given its range of services are usually handled by a third-party provider. A virtual office, in essence, is when a business chooses to work remotely and avail of reception services to maintain the business’ presence on the owner’s behalf.
Virtual offices primarily include phone and mail management wherein all calls and packages are intercepted by a professional reception staff and forwarded to the owner or management. Besides allowing your business to be completely remote, access to on-site resources, services, and coworking spaces or meeting rooms are additional benefits you would want included in your virtual office rental plan.
At myOffice, we offer businesses of all scales the opportunity to establish themselves in Dubai business centers with fully-functional virtual offices for rent in Marina Plaza and Boulevard Plaza. To help clarify if this is the right move for your business, refer to our all-inclusive guide on setting up a virtual office with all the services you need.
Phone Management Provisions
Your virtual office setup should have phone management provisions. Ideally, your provider, in this case myOffice will give you a dedicated business phone number and have a professional receptionist assigned to your virtual office. They will answer all calls from clients, partners, and customers regarding your business, following a personalised greeting that introduces your company adeptly and sets a great impression of your firm and its services.
Any calls that need urgent attention will be forwarded to your personal number for further follow up and communications. With multilingual staff who can carry a conversation in a variety of languages, you’re guaranteed optimal quality of services. All fax to mail transfers, message service, and voicemail set up are also taken care of by the reception staff, ensuring you get the information on time as needed.
Mail Management
Virtual offices must have mail management services to receive and coordinate any package or document that are vital to your business. At myOffice, we provide clients and partners who rent our virtual offices for rent designated P.O. boxes to secure your business’ mail. You can expect our on-site support team to send you direct email notifications regarding mail or packages delivered at the main office.
All postages will be received, signed, and collected on your behalf until you’re ready to get them or have them picked up. A correspondence address in Dubai will also be made available to you, enabling your clients and partners to remain in touch with your business even as you continue to work remotely.
Access to Coworking Spaces
When you rent virtual offices at myOffice, you can avail 5 days of free access to coworking spaces or Flexi-desks, as well as 5 hours of free meeting room usage every month. You’re also entitled to make additional bookings for office spaces as needed and at discounted rates in any of our locations, whether in Dubai Marina Plaza or Boulevard Plaza.
What’s more, you can enjoy stable and unlimited wifi connectivity, and complimentary drinks. Rest assured, you can carry out all business operations in an optimal manner with the help of our professional service team on-site.
Final Thoughts on Setting Up a Virtual Office
If you’re still unsure on how to set up a virtual office, please reach out to us at myOffice. We’ll be more than happy to provide PRO services to register your business for a hassle free experience in setting up a virtual office. You can also count on our top-notch team to deliver all services expected from a virtual office from phone management and mail management, to on-site assistance. Let us help your business adapt to the changing professional landscape in the digital era.
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