The buzzword of the last two years has definitely been “virtual” because of the increasing number of activities that have been moved online. For that reason here’s some insight into what you can expect from a virtual office.
What are they?
A virtual office is an office that allows for major business activities to be done from a variety of locations but also provides the opportunity for business amenities such as phone answering services, a mailbox and mailing address, videoconferencing, and meeting rooms. Meeting rooms allow for businesses to conduct important meetings in a formal setting, without any interruptions.
A mailing address is more important than one might think. Research has shown that clients who receive marketing materials with residential addresses listed under contact information are less attractive to individuals wishing to do business. Virtual offices can also provide great networking opportunities, for those looking for businesses to partner with or looking to expand their clients. due to the sharing of spaces and facilities with other companies and professionals.
Who are they for?
Virtual offices are most commonly used by startups and companies looking to work with international or remotely located staff members. The attraction of virtual offices lies in the fact that this solution minimizes overhead costs and online work meetings are convenient for employees that prefer not to or cannot travel to work every day. This, in turn, helps with the productivity of the businesses’ workforce.
Overhead costs can quickly add up. Costs to consider are utilities, maintenance, cleaning, rent, and office equipment.
Startups and small businesses are attracted to virtual offices because the amenities provided can make the company appear to be larger than it actually is. This allusion is created by access to well-known locations that might have been inaccessible on a smaller budget.
Virtual offices are great for businesses looking for flexibility because they offer month-to-month leases, allowing companies to easily change locations with a short notice period. A company will have to incur costs if they do not abide by traditional lease terms and conditions.
Virtual offices can also be a good option for companies that do most of their work out of a client or client’s offices but still would like to maintain the image of an independent marketing entity.
Overall they are a great option for small to midsize companies or companies that are looking for flexibility and to minimize their overhead costs.
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