The global pandemic has brought several changes to the way events are carried out. Due to the highly contagious nature of COVID-19 and the emerging variants, events involving gathering several people have to be carefully organised to ensure that everyone stays safe. This is especially important in venues that offer shared office spaces in Dubai. While this may sound difficult, it can be prevented if specific tips are followed.
Have a disinfecting station at the entrance
As the virus can be effectively eliminated from the skin surface by using a hand wash or sanitiser, the best way to ensure your attendees stay safe is through having a disinfecting station at the entrance. Here, you can provide attendees with a disinfectant to sanitise themselves and check their temperatures. There are several devices available that can record temperatures at a distance which can be used with ease.
Opt for well-ventilated venues
As the spread of the virus is lower in open areas and places that are well ventilated, make sure your event venue has fresh air circulation. This will ensure that sick guests will not contaminate the air, and it remains safe for everyone to breathe. Well-ventilated spaces also are more comfortable to be in, so your guests will have a pleasant experience.
Keep the event short.
During the pandemic, people are most safe in their own homes; hence, it is important that events are kept as short as possible. Try not to have long speeches or items in your agenda that are unnecessary and time-consuming. It is recommended to retain what is essential and remove the rest so that the event serves its purpose and will be as short as possible.
Have disposable masks available
Sometimes masks could likely tear or break, and they may even fall and become dirty. Not all guests may carry backup masks, so you need to have disposable masks available in your venue to ensure they remain masked. We recommend placing them where people are most likely to gather; entrances, washrooms and the dining area.
Communicate all the measures that are taken
Guests must know the safety measures that are taken, both for their own assurance and to ensure that they follow the protocol correctly. This will ensure that everyone is on the same page and guests can be adequately prepared for the event. Some guests may disagree with the policies, so you should inform everyone a few days before the event to avoid unnecessary conflicts. We recommend both sending an email with all the measures listed and giving them a call so that you can be confident they received the information. You could also provide a circular or have posters available in the business office in Dubai.
Stick to small gatherings wherever possible
You must keep in mind that the bigger the crowd, the higher the risk, so try to ensure that your guest list only includes those who are important. Try to refrain from inviting acquaintances and people who are not a vital part of the event to limit the exposure to COVID-19. If you do want more people to attend the event, you could opt to live stream the event or choose to hold video conferences.
It can be difficult to avoid holding an event amidst the pandemic. However, by following the tips above, you can ensure the gathering remains secure. MyOffice offers event spaces and the best serviced offices in Dubai that adhere to high safety standards so you can be assured that your guests will be safe.
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